Contracts, Grants and RFPs

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Superstorm Sandy Block Grant Funding

More than $217 million in Superstorm Sandy Block Grant funds have been distributed to providers of social services, child care, and health care, nearing completion of the more than four-year recovery project. Funding was provided by the U.S. Department of Health and Human Services’ Administration for Children and Families (ACF) to repair various human services facilities and provide services to victims affected by the 2012 storm.

In the wake of the storm, the New York State Office of Children and Family Services (OCFS) led the multi-agency effort to distribute funds to 450 service providers to deliver critical social, health, mental health and construction case management services for New York’s most vulnerable populations, and to repair damaged public and private facilities, including in-home child care providers, nursing homes, substance abuse treatment centers, community centers and hospitals.

More than half of the funds were invested directly in ongoing services and supports for storm victims’ recovery; one-quarter for repair and rebuilding; and approximately 20 percent on critical food assistance and the replacement of lost and damaged materials and supplies. The remainder covered administrative costs. Most of the funds went to the areas the storm hit hardest--New York City and Long Island--but other affected counties also received assistance:

County Assistance Received
Manhattan $120,792,000
Nassau 28,198,101
Kings 28,814,735
Queens 15,474,951
Richmond 9,304,271
Suffolk 6,612,299
Bronx 3,893,976
Westchester 2,038,095
Orange 871,396
Albany 765,635
Rockland 634,324
Dutchess 97,466
Sullivan 28,629
Putnam 24,588
County Total $217,550,466
Administration $12,671,617
Grand Total $230,222,083

ACF conducted numerous audits of New York State’s administration and financial performance in distributing the grant. ACF praised the delivery of services to those affected by the storm and commended OCFS for exceptional compliance with accountability requirements. OCFS worked in cooperation with the New York State Department of Health and with the Office of Mental Health, the Office for People With Developmental Disabilities, the Office for the Aging, the Office of Temporary and Disability Assistance, the Office of Alcoholism and Substance Abuse Services, and the Dormitory Authority of the State of New York to provide critical supports to storm victims to help them to recover from the devastating effects of the storm.

Executive Order No. 6

Pursuant to the requirements of Governor David Paterson’s Executive Order No. 6, the Office of Children and Family Services (OCFS) will make available upon request, a copy of any and all Qualified Personal Service Contracts (QPSC) and associated amendments that are subject to reporting to the Governor’s Task Force on Personal Services Contracting [more info].

Minority and Women-Owned Business (MWBE) Program - AND - MWBE Appendix (Required MWBE Forms)

OCFS’s Master Goal Plan provides an overview of the agency’s Minority and Women-Owned Business (MWBE) Program. This includes a description of the agency’s procurement strategy, exclusion list, and outreach efforts. The Annual Goal Plan Update provides the current agency budget and MWBE Goal data. It also includes updates to the procurement strategy and MWBE program staff contact information. We encourage all potential contractors/vendors to review these documents and forward any questions to

The OCFS presentation, Understanding MWBE Compliance, explains non-personal service discretionary spending and provides examples of goods and services that can be purchased through certified MWBE businesses. Contractors with further questions or who require assistance in locating certified MWBEs may contact the Bureau of Contract Management Contract Compliance Unit at

Appendix MWBE (for non-grant contracts) and Attachment MWBE (for grant contracts), entitled Participation by Minority and Women-Owned Business Enterprises: Requirements and Procedures, outlines the general provisions and goals of New York State Executive Law Article 15-A. These documents also contains links to the MWBE and Equal Employment Opportunity (EEO) forms required for contracting with this agency.

Disproportionate Minority Representation (DMR) in the Child Welfare and Juvenile Justice System

Disproportionate Minority Representation (DMR) or disproportionality occurs when the percentage for the representation of a particular minority group (racial, ethnic) involved with a service system, is significantly higher or lower than that group's percentage or representation in the general population. Disproportionality has implications across all services administered by OCFS (i.e., child welfare, juvenile justice, child care, youth development, and those services for the blind and visually impaired). In some of these service categories disproportionality manifests itself by over-representation of racial/ethnic groups, and in other service categories it is manifested by under-representation of racial/ethnic groups. For more information regarding DMR and data in New York State, see Section Seven of the OCFS Grant Request For Proposal.

Contractor Resources

Contracting Review Guide – The Contracting Review Guide (CRG) was developed to provide a standardized contract process guide to our Not-For-Profit contractors. The CRG will provide clear criteria with program specific instructions as well as visual samples of how a contract should look upon its completion.

The CRG will assist OCFS and our not-for-profit contractors with processing contracts on time, resulting in the delivery of needed services to NYS children and families.